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In response to the impact due to the disruptions caused by the COVID-19 Pandemic, the Graduate School seeks, where possible, ways to ease some of the burden carried by our graduate students. A one-time extension of the clear prior option for thesis and dissertation students has now been established for the summer semester. For eligible thesis and dissertation students, the Summer 2020 “Clear Prior” Final Clearance Deadline has been extended to Monday, June 8, 2020 at 5:00 p.m.
Clearing prior status is only possible for thesis and dissertation students who have met all published deadlines for the current (i.e. the Spring, 2020) term except Final Submission and/or Final Clearance with the Graduate Editorial Office. No other students are eligible. Clearing Prior permits thesis and dissertation students to be exempt from registration for the term in which the degree will be awarded (in this case, Summer 2020) if the student meets ALL the following criteria:
PLANNING FOR A SUMMER 2020 DEGREE AWARD
Although not required to register during the term of degree award, students clearing prior must file a new degree application for the summer semester, as degree applications do not carry over from semester to semester and are essential for the degree to be awarded
Dissertation and Thesis Checklists and Format Guidance
The Editorial Office provides and maintains information regarding the deadlines for submission to the Graduate School, thesis and dissertation checklists, and ETD formatting guidelines. This office also publishes the Guide for Preparing Theses and Dissertations to help students with the formatting process.
The Application Support Center (ASC) provides ETD Technical Support and guidance with ETD formatting and submission to the Editorial Office through Online Tutorials as well as by direct consultation with students using electronic means.
It is critical departments conduct graduation checks for students intending to graduate during the summer. Please ensure graduating students do not have any outstanding issues potentially blocking them from meeting all degree requirements and confirm all appropriate data are recorded properly in GIMS and SIS.
Summer Degree Candidates Unable to Clear Prior
The option to clear prior is reserved for thesis and dissertation students who have successfully met the first submission deadline with the Graduate School’s Editorial Office and are working toward fulfilling the final submission and final clearance requirements of that office. No other students are eligible to clear prior.
For students unable to clear prior, in summer, they must register for a minimum of 2 credits. Thesis students must enroll in 6971, and doctoral students must enroll in 7980. Project students are required to take two credits of 6973/6979 (Project in Lieu of Thesis) in their final term as well. Non-thesis students must enroll in course work that counts toward the graduate degree.
THESIS AND DISSERTATION ASSISTANCE AVAILABLE
To avoid potential acceptance issues, prior to submission to the Editorial Office, students should consult the Application Support Center (ASC) for preliminary review by one of their trained technicians. To reach the ASC, call 392-4357, choosing the option for thesis and dissertation assistance from the menu. To contact the ASC for format assistance, send the document directly via email to [log in to unmask] requesting review remotely.
The Graduate School Editorial Office is here to help and to provide guidance to students completing their thesis or dissertation. During the pandemic, we are working remotely, maintaining normal office hours. In turn, should you have any questions or concerns, please do not hesitate to reach out to our office via email to [log in to unmask] or by calling 392-1282 and providing us with information regarding the best way to contact you.
Thank you and do take care,