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Memorandum
Date:

April 8, 2020

To:

Graduate Administrative Staff

Cc:

Graduate Deans, Department Chairs, and Graduate Coordinators/Staff

From:

Patricia Van Wert
Associate Director
Graduate Degree Certificatio

RE:

Degree Certification Spring 2020



DEGREE CERTIFICATION

1.  FOR THE REMAINDER OF THE TERM.
Degree certification continues to be our top priority for the remainder of this term.  Please verify that your graduating students do not have any outstanding issues by going to GIMS and checking your student discrepancies report.  The discrepancies report can be found by going to the Department Data menu on the left of GIMS and selecting "Reports".  From here you can select "discrepancies", which then gives you the option for running reports for various issues. Please note that this site includes all your graduate students with issues, not just degree candidates.  Please also review your students' full records in SIS (Student Information System).

2. UNRESOLVED FINAL TERM GRADE and GPA ISSUES.
The Graduate School certifies degrees based on final term grades submitted by Monday, May 4, 2020, 12:00 PM.  Please remind your faculty of the negative impact on degree candidates if grades are not submitted by the deadline and the potential effects of S-U grade selections made for the spring 2020 term.

Should you have students with unresolved final term grades, please remind them to reapply for graduation for the Summer 2020 term on or before the published deadline, July 8, 2020 and remove them from the spring 2020 degree list.

3. DEGREE CERTIFICATION.
Academic units are responsible for evaluating degree candidates based on final term grades and notifying their college of candidates that should be removed.  Remember - departmental requirements may be more specific than what the College and/or Graduate School evaluates.  Academic units should find out from their college degree certification coordinators when their material is due to the college deans.  Final college degree certification occurs online and must be completed by 10:00 AM on TUESDAY, May 5, 2020.

If you are a college coordinator and are unavailable to complete the online degree certification transaction by the 10:00 AM deadline on May 5, 2020, please contact Patty Van Wert and advise the name of your replacement.  Reply to [log in to unmask]<mailto:[log in to unmask]> with the contact information.

5. ASSISTANCE FOR STUDENTS NOT GRADUATING.
The Graduate Student Records Office will resume assistance with non-degree certification issues on May 18, 2020.

PLANNING FOR SUMMER 2020

1. GRADUATION CHECKS.
It is critical that the departments also conduct graduation checks for students intending to graduate in Summer 2020, since the departments and the Graduate School monitor for different requirements.

2. ADMISSION TO CANDIDACY.
SIS remains available for Admission to Candidacy data submission.

Thank you for your cooperation.

UF Graduate Records
Graduate School
PO Box 115500
Gainesville, FL 32611
Telephone: (352) 392-4643
Fax: (352) 846-2756
Website: http://graduateschool.ufl.edu