Good Morning. As of Monday, April 6, all proposals should use the FY21 proposed fringe rates noted in the Administrative Memo below, with the understanding that the proposed rates are subject to DHHS approval. The final approved rates will be charged effective July 1, 2020, regardless of what rate was used at time of proposal submission.
The UFIRST budget smartform will be updated COB April 3 and calculate fringe at the FY21 proposed fringe rates on proposals created on or after COB April 3, 2020.
For those UFIRST proposals created before the FY21 UFIRST fringe rate update and not yet submitted to the sponsor, you can update the fringe rates to the new FY21 rates by 1) manually adjusting the rates in the budget workspace or 2) removing the individual in the budget workspace and then adding the individual back. This will refresh the budget, calculating fringe at the FY21 proposed rates. If the proposal is already at the Core Office Review state with the old fringe rate after the update, please ask DSP to return the proposal to the unit level for revision. If the proposal is at the Department Review state, please ask your department approver to click the UFIRST My Activities Menu item “Request Changes” which will return the proposal to the unit level for revision.
Please let us know of any problems you may encounter due to this change.
Also, please contact DSP at [log in to unmask] if you have any questions or need any assistance.
Ronald C. Lester, Ph.D.
Sponsored Programs Manager
UNIVERSITY of FLORIDA
Division of Sponsored Programs | Office of Research
207 Grinter Hall | PO Box 115500 | Gainesville, FL 32611-5500
P: 352-392-8765 | [log in to unmask]
March 23, 2020
UF ADMINISTRATIVE MEMO
Alan M. West, Assistant Vice President and University Controller
Proposed 2020-2021 Fringe Benefit Pool Rates
The University has calculated the new proposed pooled fringe rates for fiscal year
2020-2021 and has submitted them to the U.S. Department of Health and Human
Services. Although we do not expect any objections, the proposed rates are subject
to DHHS approval and should be used with that understanding in your planning for
fiscal year 2020-2021. The rates, when approved, will be effective July 1, 2020.
The pooled rates include the following employer-paid costs of taxes and benefits:
FICA OASDI (Social Security)
Health Insurance (including graduate assistant and postdoctoral associates health
Clinical Disability Insurance
Eligible Leave Cash Outs
Sick Leave Pool Payments
Paid Parental Leave Payments
The employee categories and corresponding proposed benefit rates are as follows:
FY2021 FY2020 Change
Faculty (9-, 10-, and 12-month) 29.7% 26.8% 2.9%
COM Clinical Faculty 18.0% 18.8% -0.8%
Exempt TEAMS/USPS 39.1% 35.7% 3.4%
Non-Exempt TEAMS/USPS 51.6% 48.6% 3.0%
Housestaff/Clinical Post Docs (CPFI) 23.6% 23.4% 0.2%
Graduate Assistants/Reg Post Docs (FAPD) 10.5% 12.1% -1.6%
Student OPS/Federal Work Study 1.9% 1.6% 0.3%
Other OPS/Temporary Faculty 5.2% 5.7% -0.5%
NOTE: This and other Administrative Memos are
maintained at: http://administrativememo.ufl.edu
(ALL ATTACHMENTS TO ORIGINAL MEMOS ARE POSTED