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January 14, 2021


All Graduate Coordinators and Graduate Staff


All Graduate Associate Deans, School Directors, and Department Chairs


UF Graduate School


Spring 2021 New Graduate Student Import Into GIMS


Spring 2021 student status is now updating in GIMS and new graduate students for Spring 2021 are being imported from the new Student Information System (SIS). All new students should be imported by tomorrow. All new Spring 2021 students will be present on the Active Students list under Department Data.

Please log into GIMS, and go to the Active Students list under Department Data to confirm all of your new students are listed. We will be fixing import issues today.

If you do not find a new student in GIMS that you expect to find:

  1. FIRST please check to make sure the student has an "Active In Program" Career Stack in SIS.
  2. If the student has an “Active in Program" Career Stack in SIS but not in GIMS please contact the Office of Data Management at [log in to unmask].
  3. If the student does not have an "Active in Program" Career Stack in SIS please contact the Office of the Registrar at [log in to unmask], who can assist you with any SIS-related issues that prevented the student from importing into GIMS.

PLEASE NOTE: Be sure to check the degree attributes (thesis/non-thesis, etc.) in SIS for your new students and update as needed. All training documents are here: Training Documents.

If you have any questions, please email us at [log in to unmask].

Thank you for your patience!

Data Management
The Graduate School