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Julie,

My center uses a similar procedure to what it sounds like you are describing. I have all tutors give me their availability for the semester, and I input that to our scheduling software. (Right now, we are using WCOnline, but I have also done this with GradesFirst and TutorTrac in previous positions.) I then create a tutor request form that students can fill out. Example linked here<https://urldefense.proofpoint.com/v2/url?u=https-3A__forms.office.com_Pages_ResponsePage.aspx-3Fid-3DwshkT4RKykWJovt8mQ38peI7w2FiikRMiBW2j-5Ftc26FUMVdJVkJEQzNETjJXNEMwWUVGTENORks4MC4u&d=DwIFAg&c=sJ6xIWYx-zLMB3EPkvcnVg&r=tkAACBgX69zH9b8QGasKbhgWu8w0Arh-QhL0xf_Y95k&m=jZkQ2WDiq5auiKhOmCQq01YaWtCvSHhm1cz3dHJ0vpw&s=dgMoYmZqATfmvt13D4grceqVYeePvA7QzT_IYyAS1H8&e= >. I set the form to send me an email notification each time we get a new response. When I get a request, I match the student's subject need and availability to a tutor who can work with that subject at the time the student needs. Student assistants can also do this if you do not have the time or anticipate receiving a large volume of requests.

Hope this helps,
Jessica

Jessica M. Robbins
Coordinator of Tutoring, Learning Enrichment Center<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.montevallo.edu_campus-2Dlife_student-2Dservices_academic-2Dsupport_learning-2Denrichment-2Dcenter_&d=DwIFAg&c=sJ6xIWYx-zLMB3EPkvcnVg&r=tkAACBgX69zH9b8QGasKbhgWu8w0Arh-QhL0xf_Y95k&m=jZkQ2WDiq5auiKhOmCQq01YaWtCvSHhm1cz3dHJ0vpw&s=EZ8SL9njeDK6yxOBK_f9e-dBU3F0TMuxjjRXr1YkgJU&e= >
Pronouns: she/her/hers
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From: Open Forum for Learning Assistance Professionals <[log in to unmask]> On Behalf Of Julie Hall
Sent: Tuesday, March 30, 2021 2:05 PM
To: [log in to unmask]
Subject: Summer Peer Tutoring using a different scheduling model

We typically do not have a demand for peer tutors in the summer, as historically enrollment has been low.  This summer we are making a special push for summer and so I want to be prepared.  I would like to address tutoring needs this summer by "matching" needs with tutors which will provide (in my opinion) more flexibility with scheduling.  I have never operated this type of system and as the plan is only for summer - I am looking for advise on how to create an easy, accessible matching system.  I am open to all ideas.

thanks in advance for your help.


Julie A. Hall  I  Director

Academic Support Center  I  Disability Resource Office

115 Phillips Library  I  Aurora University


Phone (630) 844-5454  I  Fax (630) 844-3688



Academic Support Center<https://urldefense.proofpoint.com/v2/url?u=https-3A__linkprotect.cudasvc.com_url-3Fa-3Dhttps-253a-252f-252furldefense.proofpoint.com-252fv2-252furl-253fu-253dhttp-2D3A-5F-5Fwww.aurora.edu-5Fasc-2526d-253dDwMFAw-2526c-253dsJ6xIWYx-2DzLMB3EPkvcnVg-2526r-253dtkAACBgX69zH9b8QGasKbhgWu8w0Arh-2DQhL0xf-5FY95k-2526m-253dYC3ivjnPml77LKahdnn4teaAUBz639YyEtWUKwpDzhc-2526s-253dMM5hdWKolom38coLWvrTZ0ANEyk42CIX7qfb8bEtxIY-2526e-253d-26c-3DE-2C1-2CYxGfP8Dz9zK3IYi-5FAvsHr3AiD9XmuHm7PIl01IZrtmxFp5EDfM6Njur90X1zI1fkHlFWc6v6r7xyg-5Fz8icZPq9SN1wT7MzWmRUbIYAmF2bjan9BXWw-2C-2C-26typo-3D1&d=DwIFAg&c=sJ6xIWYx-zLMB3EPkvcnVg&r=tkAACBgX69zH9b8QGasKbhgWu8w0Arh-QhL0xf_Y95k&m=jZkQ2WDiq5auiKhOmCQq01YaWtCvSHhm1cz3dHJ0vpw&s=D9HB7hZ5lseatQDLDDeC5Xyj7gK-68zYF6m0wvnHc84&e= >
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